The doctoral degree procedure

Information is provided by the Academic Examination Office about the doctoral degree procedure at the Faculty of Arts and Humanities.

At the bottom of this page you will also find information and forms available as downloads.

Overview of the doctoral examination procedure

  1. Displaying your dissertation project at the Academic Examination Office in accordance with Sections 5 and 6 of PromO 2014 (supervision agreement and acceptance as a doctoral candidate)
  2. Checking of the admission requirements for a doctoral degree in accordance with Section 7 (1) Numbers 1 and 2 as well as (2) of PromO 2014 by the doctoral degree examination committee 
  3. Acceptance as a doctoral candidate
  4. Registration, if applicable
  5. Preparation of the dissertation
  6. Registration for the doctoral examination procedure (see current registration dates on our homepage)
  7. Processing of the application forms
  8. Submission of the dissertation in duplicate (adhesive binding/double-sided printing) according to the requirements stipulated in Appendix 1 of PromO 2014, and simultaneous registration for the procedure with the completed and bound documents at the Examination Office
  9. Oral examination during the first or second examination phase of the respective semester
  10. Permission for printing (Section 26 PromO 2014)
  11. Publication (Section 27 PromO 2014) and issuing the doctoral degree certificate

 

Supervision agreement

(Section 5 PromO 2014): At the start of your dissertation project, you must conclude an agreement with your first examiner (supervision agreement) regarding the supervision for creating a dissertation. The relevant form can be found on the internet on our homepage under the Shortcuts.

Acceptance as a doctoral candidate

(Section 6 PromO 2014): Also at the start of your dissertation project, you must apply to the doctoral degree examination committee for acceptance as a doctoral candidate. The relevant form can be found on the internet on our homepage under the Shortcuts.

The application form, together with the supervision agreement and a normal copy of your degree certificate, must be submitted to the Academic Examination Office.

Checking admission requirements

The doctoral degree examination committee checks the admission requirements in terms of Section 7 (1) Numbers 1 and 2 as well as (2) of PromO 2014, and subsequently informs you of their decision. If you are missing any study achievements, admission is granted subject to completing the necessary requirements within an appropriate time period.

 

Registration

As a doctoral candidate at the Faculty of Arts and Humanities, you are not obliged to register for the duration of your doctoral studies.

If registration is desired or required, please inform yourself about the registration options for doctoral candidates through Student Services.

You can find further information on the website of the Student Services.

Doctoral degrees with a university of applied sciences degree

(Section 8 PromO 2014): If you have successfully completed a university of applied sciences degree, you can complete your doctoral degree at Kiel University, provided that you achieved an overall grade of 1.5 or better and that your studies were related to your proposed doctoral subject.

In addition, you must demonstrate the same ability to carry out academic work as required for university degree programmes, by successfully completing an oral interview.

Doctoral degrees with a Bachelor's degree

(Section 9 PromO 2014): For particularly outstanding Bachelor's students, there is the possibility of commencing doctoral degree studies after completing the Bachelor's degree, within the framework of the Master's degree.

In order to do so, you must normally have completed your first course of studies with a Bachelor's degree with an overall grade of 1.0  within the standard period of study.

In addition, you must be registered for a Master's degree at the Faculty of Arts and Humanities in a subject relevant to your doctoral degree, and present a recommendation letter attesting that you have an extraordinary aptitude for academic work.

Language skills

(Section 11 PromO 2014): For admission to the doctoral examination procedure, it may be necessary to provide proof of knowledge of Latin and/or Greek. Please inform yourself about the extent of the language skills required, and the doctoral degree subjects where proof of language skills is necessary, by consulting Section 11 of PromO 2014.

If you do not have proof of the required language skills for your doctoral degree subject, you have the opportunity to acquire the necessary language skills up until registration for the doctoral examination procedure.

Examination procedure

The doctoral degree examination consists of two parts.

  1. The first part comprises the preparation of the dissertation, which you must submit in order to register for the doctoral examination procedure.
  2. The second part consists of the oral examination.

There are two examination phases per semester for oral examinations. Please inform yourself about the examination phases we offer via the link “Examination dates”.

Please check the deadlines by which you must apply, in order to complete the doctoral examination procedure at your desired time.

Oral examination

(Section 21 PromO 2014): For the oral examination, there are two options available for the defence of the doctoral dissertation (disputation) :

  1. In the first process (Section 21 (2)) you defend your doctoral dissertation by means of a 20 minute presentation, followed by a 70 minute colloquium. In the presentation, you explain the results of your dissertation and answer questions related to it. In the colloquium, you answer questions related to the broader scientific context of your dissertation, and to subject areas and methodical questions that may affect the subject as a whole as well as related subjects.
  2. In the second process (Section 21 (3)) you present a seminar paper about a topic related to your doctoral degree subject, but which must not be directly related to your dissertation topic. For this, you must submit three suggested topics for the presentation when registering for the doctoral examination procedure, of which the examination committee will select one for presentation. The selected topic will be made known to you at the start of the display period. Presentation of the selected topic takes 20 minutes. This is followed by a 70 minute colloquium.

Registration

You can register for the doctoral examination procedure at any time during opening hours. On the day of registration, please bring the required registration documents. The documents can be downloaded from our homepage.

Complete the forms (or have them completed, where applicable) and hand them in to the Examination Office bound with a filing strip fastener (in reverse order, from document no. 1 at the bottom to document no. 10 at the top). Please don't use clear plastic folders.

Documents for registration

  1. Curriculum Vitae in table form, including details of education and training and also stating nationality
  2. Where applicable, proof of foreign language skills in accordance with Section 11 of the Doctoral Degree Regulations 2014
  3. The form Erklärungen nach § 13 Abs. 2 Nr. 2, 5 und 6 der Promotionsordnung 2014 (Declaration in in accordance with Section 13 (2) No. 2, 5 and 6 of the Doctoral Degree Regulations 2014)
  4. Proof (degree certificate) of a successfully completed university degree in accordance with Section 7 (1) No. 1 and (2) of the Doctoral Degree Regulations 2014*
  5. Declaration of clearance for the examination subject
  6. Where applicable, the Leporello booklet
  7. An electronic version of the dissertation in triplicate (CD-ROM) in the event of defence of the doctoral dissertation (disputation) in accordance with Section 21 (2) of the Doctoral Degree Regulations 2014
  8. Suggested topics for the presentation in the event of defence of the doctoral dissertation (disputation) in accordance with Section 21 (3) of the Doctoral Degree Regulations 2014
  9. Nominations for the examination committee
  10. Application for admission to the doctoral examination procedure

Together with the application documents, please submit two copies of the dissertation (adhesive binding, double-sided printing). With one of the copies, please include an electronic version of the dissertation on CD-ROM.

Together with the application documents, please submit two copies of the dissertation (adhesive binding, double-sided printing). With one of the copies, please include an electronic version of the dissertation on CD-ROM.

Registration can only be completed if all documents are provided correctly! During the entire procedure, please inform us immediately of any changes of name or address. You are welcome to do so via e-mail.

*A certified copy (alternatively a normal copy, as long as the original is presented for inspection)

Display period

(Section 17 PromO 2014): Once your registration is completed, your doctoral examination procedure commences. Your dissertation is sent to the examiners, with the request that it be assessed. This period of assessment takes two months.

After the assessment, your dissertation and the examiner's reports are on display at the Dean's Office for a period of two weeks, for viewing by all the authorised examiners at the Faculty of Arts and Humanities.

If the examiners all recommend accepting your dissertation, and if there are no objections during the display period, then your dissertation is deemed to be accepted by the Faculty of Arts and Humanities.

Oral examination phase

Participation in the defence of the doctoral dissertation (disputation) is only possible if both examiner's reports are available within the deadline, if the thesis has received at least the grade “opus idoneum” – satisfactory (see Section 25 (2) of PromO 2014), and if there are no objections during the display period.

The oral examination phase is determined by the faculty. It lasts three weeks. At the beginning of the display period, you will be informed of the exact date of your defence of the doctoral dissertation (disputation), and in the event of disputation in terms of Section 21 (3) of PromO 2014, also the chosen topic for the presentation.

After the defence of the doctoral dissertation (disputation), the examination minutes will be issued to you in a sealed envelope. Please hand in the envelope personally to the Examination Office as soon as possible after the examination. It is possible to submit the examination minutes via the letterbox on the door of the Examination Office.

Examination results/awarding of degree certificates

Immediately after the particular defence of the doctoral dissertation (disputation), the examination committee determines the results achieved. The grades for the dissertation and for the disputation are awarded in accordance with Section 25 (2) Numbers 1 and 2 of PromO 2014. The overall grade is calculated according to Section 25 (3) of the Doctoral Degree Regulations.

The grades for the individual examinations and the overall grade are formally announced when awarding the degree certificate during the course of the graduation ceremony.

You can obtain more information about the procedure for the ceremony at our homepage via the link “Information about the graduation ceremony/awarding of degree certificates”

Failure

If you fail the defence of the doctoral dissertation (disputation), you will be informed immediately. The opportunities to resit are governed by Section 24 of PromO 2014.

Illness during the oral examination phase

If you become ill during the examination phase, so that you are unfit to be examined for a period of time, you must immediately submit an informal written notification to the Vice Dean and apply for the rescheduling of your defence of the doctoral dissertation (disputation).

The application must be accompanied by a medical certificate.

As a rule, notification of the Examination Office must take place in writing, but in exceptional circumstances prior to the examination, by telephone, or – at the scheduled start of an oral examination – verbally by speaking directly to the examiners. The Vice Dean decides if the inability to sit the examination is acceptable and if another examination date for the oral examination will be set.

The Academic Examination Office will inform you of this decision.

Readiness for printing the dissertation

(Section 26 PromO 2014): If your first examiner determines that your dissertation is not yet ready for printing, then readiness for printing must be attained within one year of issuance of the certificate. Your first examiner must provide written confirmation of readiness for printing to the Examination Office.

Publication

You should publish your dissertation within one year of attaining readiness for printing. The deadline may be extended on application. Information on the formal publication requirements is contained in Section 27 (2) of PromO 2014.

Conferral

After you have published your dissertation, submit the required number of obligatory copies (depending on the form of publication) to the Academic Examination Office. In addition, submit the original of your dissertation that was reviewed by your first examiner.

Your doctoral degree is formally conferred with the issuing of your doctoral degree certificate. Once you have received the doctoral degree certificate, you are entitled to hold a doctoral degree title. Prior to this, the doctoral degree title may not be used in any form (see Section 28 (6) of PromO 2014).

 

Graduation ceremony at the Faculty of Arts and Humanities

Dear fellow students,

The following notes provide you with all the information required for your participation in the graduation ceremony. It should therefore not be necessary to contact the Academic Examination Office with questions.

Next graduation ceremony (awarding of degree certificates):

10 February 2016, 6 pm c.t, Auditorium maximum, Frederik-Paulsen lecture hall

Participants:

All doctoral and Magister graduates of an examination period, as well as Master's degree graduates, the examiners involved, family members, friends and acquaintances.

If you are unable to attend:

Participation in the graduation ceremony is compulsory for all doctoral and Magister graduates. If you are unable to attend on the day, prior notice must be given in writing to the Vice Dean for Studies and Examinations, providing valid reasons for your absence.

Dress code:

Clothing appropriate for the dignity of the event and the significance of the occasion.

Procedure for the ceremony (total duration approx. 1 hour):

  • The graduates take their places in the first three rows of seats, with the remainder of the guests sitting in the rows behind them
  • opening of the ceremony by the Vice Dean for Studies and Examinations at the Faculty of Arts and Humanities
  • speech by one of the graduates
  • short speech by the Vice Dean
  • all graduates are invited to the podium
  • the Vice Dean reads the academic oath, which is repeated together by all the graduates
  • the doctoral graduates, the Magister graduates and then the Master's degree graduates receive their degree certificates from the Vice Dean in alphabetical order, upon announcement of their name and main subject. The Magister/Master's graduates also receive their certificates of completion
  • closing of the ceremony, with the opportunity for celebration and conversation with graduates, examiners, family and friends in the foyer of the Auditorium maximum.